Bar & Cellar Management
Why should you spend ages counting bottle
after bottle of lager, alcopops and spirits?
Doing a weekly stock count has very
significant benefits to you as a manager. Most stock control software is
confusing and the majority of people just donít have any, so counting it
yourself, and knowing what to do with your figures is very important.
By counting your stock each week you can;
∑ Determine if you have a surplus or
deficit in stock levels.
∑ Discover if any of your staff are stealing from you.
∑ Discover if you are wasting too much.
∑ Stay on top of your stock ordering and rotation.
Counting the stock isnít hard as you will
probably know, but it is time consuming, though I promise you it is
worthwhile and should be done thoroughly.
When you count stock you should have a
consistent method of measuring that you use each week, the following is
a guide to how we count our stock;
Cases of Beers, lagers and alcopops
contain 24 bottles by standard so count your stock in dozens. If you
have 4 full cases of Budweiserô
and 14 loose bottles, record this in your count as 9 + 2, which means
you have 9 dozen plus 2. Arrange the bottles in your fridges in rows of
12 too so that you can count them quickly.
When working out how much of a spirit is
left in the bottle measure it against a full bottle, and divide it into
We do this because it is a consistent
measuring method and it doesnít matter if the bottle is 1.5L, 1.0L or
70cl because you can work out how much is in the bottle from your
If you wanted you could work out how much of
each item you have, to the measure. It depends on the size of your optic
measures which number we use; let us say you prefer to work in 25ml
All you need to do to show how many measures
you have with 35ml measures is replace the 25 in the above working out
This is a difficult one to accurately
determine, but you can work out roughly how much is in a keg if you
measure it in quarters. The difficult thing here is that you have to go
on touch alone, it is unfortunately guesswork, unless you have a proper
device to do it for you.
A standard bottle of wine come in a 750ml
bottle, and depending upon the measure you use (125ml 0r 175ml) it
varies how many measures you get out of a bottle. Seeing as though you
donít get many glasses of wine out of a bottle we show how much we have
left in thirds.
Assuming you use 125ml measures you will get
6 glasses of wine out of a 750ml bottle.
Which means there are 2 glasses of wine in
So if you had 2/3ís you would have 4 glasses
It really is straightforward when you have a
simple set of values to follow; working out your total stock holding is
simple once you have counted everything.
Let us now do a
stock count. The table below shows what stock we have counted in our bar
and cellar (including items on display).
You can also download all of the training
covered on the website as a free pdf by clicking on the link below:
MANAGEMENT TRAINING PDF